What Spelling and Grammar Check Won’t Pick Up on Your Resume

You’ve probably been told over and over that the use of proper spelling and grammar are extremely important on your resume and that one little mistake can ruin your chances at obtaining a particular job. It seems to me that these warnings are given out all the time. When I ask people to tell me the number one mistake on a resume, they almost always say that it’s bad spelling and/or grammar. This really makes me wonder because it’s pretty rare that I come across an error-free resume. There always seems to be something, whether it’s a misspelled word or a missing comma. The best explanation I can come up with is that people today seem to rely a little too much on spell and grammar check programs.


Spelling and grammar check programs are great in many ways, and they seem to pick up a lot of common mistakes. For example, they automatically add apostrophes to words like “can’t” when you forget to put one in there. Or they might automatically capitalize the word “I.” They also do a good job at highlighting some clearly misspelled words. Despite all of these benefits, however, programs like these should not be seen as flawless.


There are tons of things they can miss, and below are a few examples:


Same word, different spelling: Some words sound exactly alike, but have different spellings with entirely different meanings. Spell check will not pick up when these words are used improperly. These words could include: then, than, your, you’re, too, to, two, their, there, are, our… and this is only naming a few.


Word choice: Did you know, for example, that the words “which” and “that” can not exactly be used interchangeably?


Punctuation: Comma omissions and unnecessary commas are usually not picked up.

Overall structure of your resume: Is your resume written in past or present tense? Or are the tenses all over the place? Consistency is something these programs won’t notice.


I’m not saying that you shouldn’t use these programs – they are useful in many situations. I’m saying that you shouldn’t rely solely on them to check over your resume because they aren’t foolproof. It’s important to check and re-check it yourself and to then also show it to a couple of friends and see what they can find. We sometimes rely on computers to do too much for us, and we forget that they aren’t even close to flawless. Don’t underestimate the capabilities of the human eye.


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Listing Hobbies & Interests on Your Resume – Should You Or Shouldn’t You?

I frequently come across resumes that include a section for “hobbies and interests” or something similar. Many people think it’s necessary to include something like this, however I can assure you that it’s probably best to avoid doing so. There is a limited amount of space for content on your resume and just a small amount of time for the reader to look over your information. That being said, you should use it strictly to highlight your professional qualifications and achievements, not your personal hobbies and interests.

Hiring managers are looking to see how you can specifically help them and their companies, not whether you enjoy skiing or bike riding. This sort of information is often times seen as “fluff” – in other words, irrelevant information that is used solely to take up space on a resume to make it seem longer. If you’re concerned about your resume looking too short, there are lots of ways to increase the content without having to lists your hobbies and interests. Think about substituting them for something more work-related, like a section for your professional qualifications or computer-related skills. Or maybe try adding some achievements onto your professional experience section.

While I feel I make a strong point against listing these on your resume, people are always going to be adamant about using them. So, if you absolutely must include your hobbies and interests, try to at least make them pertain to the job you are applying for. Do any of your hobbies involve using your leadership skills, for example? Do they show a pattern of long-term commitment? The most important thing to remember is to keep the content on your resume professionally relevant.

© RedStarResume Publications – http://www.redstarresume.com/

Laura is the Marketing Coordinator for RedStarResume, a business that provides resume and cover letter writing services for students, graduates and young professionals.

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When Is The Best Time to Apply For Online Jobs?

The job application process is no doubt tedious and tiring for everyone. We've all been there - sifting through the various job ad postings, sending through resume after resume, and all we want to do is get the application process over with as fast as possible. Everyone tells you to at least take a few minutes to tailor your resume and cover letter to each job you apply for.

Personalizing your application materials no doubt increases your chances of getting a call back, but I'm also going to let you know that there is another way to increase your chances at getting that interview call, and it has absolutely nothing to do with who you are or with the quality of your resume and cover letter - it simply has to do with when you send through your materials.

I recently had a friend complain to me about getting no call backs at all. She had sent through personalized resumes and cover letters dozens of times and had not received one interview invitation. Sure, the job market is extremely tough in some areas at the moment, but to receive zero phone calls out of dozens was a bit alarming to me.

I asked her to show me her resume, and everything looked great. She told me about the sites she was applying through, and I saw no problem with that either. But she then told me about the application process itself, and this is where an important detail stood out - the time she was sending through her resumes.

Many job seekers, especially the already employed, use nights and weekends to send out the bulk of their applications, and this can sometimes put them at an immediate disadvantage. Anyone who's worked in an office environment knows that Mondays are usually extremely hectic. Everyone's trying to catch up on their emails and phone calls, and there usually isn't a lot of time to spare, especially on things that are not urgent, like reading resumes. The first thing most people do when reading emails is prioritize and figure out what needs to get done sooner rather than later - resumes, especially ones sent days ago, usually fall into the "later" pile.

The point is that you want to be sure that your resume and cover letter are noticed. Sending them through on the weekend not only puts your email toward the back of the line chronologically, but it also puts it among the spam messages that have filled up the inbox, and you don't want to accidentally get deleted.

Ideally, try to respond to job advertisements during the day, when someone is most likely to see it, let alone read it. If your only time to apply for jobs is on the weekend, at least try to send through your cover letters and resumes toward the later part of the weekend, preferably on Sunday evenings. You want your resume and cover letter to be one of the first things the hiring manager sees, not something that they see toward the bottom of their inbox that they will "get to later."

© RedStarResume Publications – www.redstarresume.com

Laura is the Marketing Coordinator for RedStarResume, a business that provides resume and cover letter writing services for students, graduates and young professionals.

http://www.redstarresume.com

Follow us on Twitter: http://twitter.com/RedStarResume

Top 10 Resume Mistakes

Resume Killers

My philosophy is simple: Stick to the facts. If in doubt, leave it out!

Abbreviations
Avoid abbreviations! They are unprofessional and not universally accepted. Trust me; nothing looks worse on a resume than seeing sentences resembling the following: “duties included answering the fone and going 2 c clients.” This is a resume, not a text message. Make sure you use correct words and proper sentences.

Personal Information
Leave off anything related to hobbies or personal interests. If it doesn’t relate to employment it doesn’t belong on a resume. Information such as weight and height is irrelevant (unless of course you’re trying out for basketball team). I have seen resumes where people include their eye colour and comments about their skin (“glowing skin”). Do not give the reader a reason to eliminate you because of your personal characteristics. Again, stick to the formula – if it does not relate to the job it doesn’t belong on the resume.

Graphics / Artwork
People feel that in order to be noticed they need their resume to look like a piece of artwork. This perception is wrong and has the opposite effect of appearing unprofessional and amateur. At the end of the day, the employer only wants to see skills, duties, and achievements. He or she is not interested because your resume is shaded yellow with a butterfly in the top right-hand corner.

Negativity
Never, never, never be negative on your resume or cover letter (and most importantly, in your interview). If you left your previous job because you hated your boss, keep it to yourself. Do not try to explain this on your resume because you cannot explain those reasons in writing. Remember, a resume’s job is to promote and sell. Do not get eliminated immediately for being negative.

No Dates
DO NOT MAKE THE READER HAVE TO GUESS! This is such a killer on any resume. INCLUDE DATES. What years did you go to high school? How long did you go to university? When did you graduate? How long did you work at your current job?

Do not make the person reading your resume have to ask these questions. The minute this happens, your resume is going to one place—the trash bin! Make sure your resume flows and you have no gaps in your dates. If you took a year off to go travelling, include this. When you include dates DO NOT just include years. For example, “I worked at McDonalds from 2006-2008”– what does this mean? Did you work for 3 from January 2006 to December 2008, or for a little over 1 year from December 2006 to January 2008.

Long-winded
Long long long long long resumes are boring!!!! If an employer sees an extremely long resume, they will immediately develop a negative frame of mind. Remember, resume readers tend to have little patience, especially when they need to read 100 resumes. You do not gain extra brownie points for writing the longest resume—enough said!

Lack of achievements / highlights
I never understand how people get this wrong, but so many times people fill up their resumes with irrelevant information, and they leave off the most vital part of a resume—showing off your highlights and achievements. Think about it—most people who apply for the same job can all do the standard day to day duties. So what separates the good resume from the bad resume? It’s the one that includes achievements and highlights. It includes how they were an asset at their previous job. Employers want to see not that you just worked and did a good job, but that you added value to the company. Leaving off your achievements is the best way to get your resume tossed in the bin. Alternatively, including value-added achievements is the best way to get your resume put on the top of the list.

Irrelevant information
Everyone is proud of achievements they have accomplished throughout their life. Finishing second place in the 100 metre sprint final in my first year of high school was a great thrill, but is it relevant on my resume? Does it add value to it? Use common sense when including “extra information.” Receiving your CPR certificate is relevant when you’re applying for a job that requires this, such as a lifesaver or swimming instructor. It isn’t so relevant if you received your CPR certificate 10 years ago, and now you’re going for a job as a CEO.

Grammar mistakes and typos
People read this point and think, “Obviously my resume isn’t going to have spelling mistakes and typos.” I can tell you from experience that 1 in 5 resumes will make this vital mistake. When an employer has 100 resumes, the first 20 are eliminated because of grammar mistakes or typos. These mistakes are glaringly obvious on a resume. Make sure you use spell-check, but more importantly, re-read your resume. Even give it to someone else to read over.

Fluffy
You may think that using words such as “diligent,” “meticulous,” or “industrious” to describe yourself may make you sound smart, but unfortunately they are seen as “fluff” words. Focus your resume. A fluffy resume is going into the same place as a resume which has incorporated any of the above points – the trash bin!

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